VENUE HIRE BOOKING FORM

Please complete the booking form below and we will get back to you.

1.*Name of Organisation


 
2.*Name of main contact person This should be the same person who is responsible for your booking and will be on site during the event. If there is more than one contact, please specify who is responsible for what aspects of your event.

*Contact phone number

*Email


 

*Have you been to the Settlement Centre Waikato before?
Yes
No

3.*Please provide a brief description of your group/organisation and the types of events you may be using our facilities for


 
4.*Date of booking


 
5.*Booking time of the event. Please provide a start and end time. This should include your set up and clean down time to ensure the space is ready for the next booking.


 
6.*Which rooms do you require for your event? You can select more than one room if you require a large open space. Please also select kitchen if you plan to have food or hot drinks at your event
Room 1
Room 2
Cafe
Kitchen

7.*Type of event?
Networking event
Workshop
Lessons
Meetings
Community gathering
Other-can I( discuss my event with someone?

8.*Is your event open to the public?
Yes
No

9.*Technology requirements? Please indicate your set up requirements so that we can book the best room for your group.
Wifi access
White board (please note that you will need to bring your own whiteboard markers)
Projector

10.*Number of people attending your event? Please indicate the approximate number of attendees you are expecting.
4-10
10-20
20-30
30-50
60-90
I'm not sure-can I discuss my event with someone

11.*Will you be bringing food or have catering at your event? There is a one off fee charge for kitchen use. Groups using the kitchen are asked to remove materials and catering items brought in, and leave the area clean for the next group to enjoy.
Yes
no

12.Do you have any other questions?

*I have read the venue hire guidelines and agree to the conditions of use.
I agree and have read the Settlement Centre Waikato’s Guidelines and terms of hire

For any further questions please contact Patricia email patrician@hmstrust.org.nz Your booking will be confirmed once we received a signed copy of our conditions of use and guidelines.